Privacy Policy
Last updated: 27/11/2025
1. Data Controller
The controller of your personal data is:
Smart Start (owner: Business Founders Sp. z o.o.)
TAX ID (NIP): PL7393992001
Address: 10–12 Michała Kajki Street, 10-547 Olsztyn, Poland
Email: info@smartstart.com.pl
The Controller determines the purposes and methods of processing personal data in accordance with the EU General Data Protection Regulation (GDPR / RODO).
2. Types of Data We Process
We only process data that you voluntarily provide or data collected automatically when using our website.
2.1. Data you provide
First and last name
Email address
Phone number
Company name
Tax ID (NIP)
Business address
Documents shared for service delivery (optional)
2.2. Data collected automatically
IP address
Browser and device type
Usage data (pages visited, actions taken)
Cookies and similar technologies (analytics, marketing)
Details regarding cookies are available in your Cookies pop-up and in our Cookies Policy.
3. Purposes of Processing (GDPR Article 6)
Your data is processed for the following legitimate purposes:
3.1. Service delivery (Art. 6(1)(b) GDPR)
To perform services you request, including:
Polish company registration
Representation & proxy services
Accounting and payroll
Compliance and reporting
TRC / Work Permit coordination
Consulting and support
3.2. Communication (Art. 6(1)(f) GDPR)
To answer inquiries, prepare offers, or clarify service details.
3.3. Legal and accounting obligations (Art. 6(1)(c) GDPR)
To issue invoices, maintain records, and meet statutory obligations.
3.4. Analytics (Art. 6(1)(f) GDPR)
To improve website performance and ensure security.
3.5. Marketing (Art. 6(1)(a) GDPR - consent)
Only when you voluntarily agree:
Email marketing
Remarketing (Google, Facebook, etc.)
Newsletter subscriptions
You may withdraw consent at any time.
4. Legal Basis Summary (RODO Information Clause)
In accordance with Article 13 GDPR, we inform you that:
Your data is processed under Art. 6(1)(a), (b), (c), and (f) GDPR.
Providing data may be required for service delivery.
If you do not provide the required data, we may be unable to perform the service.
5. Data Retention
We store your data for:
The duration of cooperation
5 years after the end of the tax year in which the service was completed
Up to 12 months after your last inquiry (if no contract was signed)
Until you withdraw consent (marketing communications)
6. Data Recipients
Your data may be shared with:
IT service providers (hosting, CRM, email)
Accounting and tax partners
Legal advisors (only if needed for your service)
Polish public institutions (KRS, KAS, ZUS, banks) - only when required to deliver services
Payment operators
We never sell or trade your personal data to third parties.
7. Data Transfers Outside the EU
If data is transferred outside the European Economic Area:
Transfers comply with GDPR (Art. 46-49)
Only adequate safeguards are used, such as:
EU-US Data Privacy Framework
Standard Contractual Clauses (SCCs)
8. Your Rights Under GDPR
You have the right to:
Access your data
Correct your data
Delete your data (right to be forgotten)
Restrict processing
Transfer your data
Object to processing
Withdraw consent at any time
File a complaint to:
President of the Polish Data Protection Authority (UODO)
ul. Stawki 2, 00-193 Warsaw
To exercise your rights, contact: info@smartstart.com.pl
9. Data Security Measures
We use strong organisational and technical safeguards, including:
SSL encryption
Access minimisation
Secure servers
Regular backups
Internal GDPR procedures
10. Links to External Websites
Our website may contain links to external pages.
We are not responsible for their privacy practices.
11. Changes to This Privacy Policy
We may update this Policy to comply with legal or technical changes.
The latest version will always be available on this page.
12. Contact
For all privacy-related questions:
Smart Start (Business Founders Sp. z o.o.)
10–12 Michała Kajki Street, 10-547 Olsztyn, Poland